Microsoft Excel is a spreadsheet developed by Microsoft for Windows, macOS, Android and iOS. It features calculation, graphing tools, pivot tables, and a macro programming language called Visual Basic for Applications. It has been a very widely applied spreadsheet for these platforms, , especially since version 5 in 1993, and it has replaced Lotus 1-2-3 as the industry standard for spreadsheets. Excel forms part of Microsoft Office. Understanding Excel will help many business areas.
Excel gives businesses the tools they need to make the most of their data. And when it comes to making the most of resources, and maximizing return on investment, this is becoming increasingly important.
Excel spreadsheets are commonly used across business to display financial information and other data relevant to the running of the business. This could be information relevant to the customer relationship management department, sales, marketing or HR. With so many business functions now reliant on IT and the internet, Excel continues to be seen as a vital tool for administration and the effective running of a business.
We are trying to highlight some vital features of Excel:-
Building great charts
Excel supports charts, graphs, or histograms generated from specified groups of cells. The generated graphic component can either be embedded within the current sheet, or added as a separate object. These displays are dynamically updated if the content of cells change. For example, suppose that the important design requirements are displayed visually; then, in response to a user’s change in trial values for parameters, the curves describing the design change shape, and their points of intersection shift, assisting the selection of the best design.
Use conditional formatting
Excel users can format their spreadsheets using different color shades, bold and italics, to differentiate between columns and bring the most important data to the fore. This function could be useful when presenting accounting information, such as the pre-tax profit and the balance being carried forward by the company. Users can select an appropriate coloring scheme via the Quick Analysis button, and then by utilizing the Formatting tab.
Help identify trends
When presenting data in the form of charts or graphs, it can be helpful to include average lines, which explicitly detail the key trends emerging from the information. This may help demonstrate the key points to other users in a straightforward manner – for instance, an executive from a different department during a board meeting. Excel allows trend lines to be extended beyond the graph, to offer predictions of future activity – and such forecasts can help businesses develop their future strategy.
Bring data together
Excel can be used to bring information from various files and documents together, so that it exists in a single location. As well as raw data and information from other spreadsheets, it is possible to import text and images. Other objects can be added using the Insert tab, or additional spreadsheets can be added to the file.
Excel is available as part of Office 365 Business and Office 365 Business Premium. This means business leaders and employees have access to the program from a range of devices, from almost any location. Providing they have a web-enabled PC, laptop, smartphone or tablet it should be possible to access Excel, making remote and mobile working viable.
Macro programming- VBA Programming
The Windows version of Excel supports programming through Microsoft’s Visual Basic for Applications (VBA), which is a dialect of Visual Basic. Programming with VBA allows spreadsheet manipulation that is awkward or impossible with standard spreadsheet techniques. Programmers may write code directly using the Visual Basic Editor (VBE), which includes a window for writing code, debugging code, and code module organization environment. The user can implement numerical methods as well as automating tasks such as formatting or data organization in VBA and guide the calculation using any desired intermediate results reported back to the spreadsheet.
A common and easy way to generate VBA code is by using the Macro Recorder. The Macro Recorder records actions of the user and generates VBA code in the form of a macro. These actions can then be repeated automatically by running the macro. The macros can also be linked to different trigger types like keyboard shortcuts, a command button or a graphic. The actions in the macro can be executed from these trigger types or from the generic toolbar options. The VBA code of the macro can also be edited in the VBE. Certain features such as loop functions and screen prompts by their own properties, and some graphical display items, cannot be recorded, but must be entered into the VBA module directly by the programmer. Advanced users can employ user prompts to create an interactive program, or react to events such as sheets being loaded or changed.
VBA code interacts with the spreadsheet through the Excel Object Model, a vocabulary identifying spreadsheet objects, and a set of supplied functions or methods that enable reading and writing to the spreadsheet and interaction with its users (for example, through custom toolbar or command bars and message boxes). User-created VBA subroutines execute these actions and operate like macros generated using the macro recorder, but are more flexible and efficient.
In short, we are using Microsoft Excel immensely nowadays. Our effort is to highlight some important features of Excel, which we can be/are using, please add here the features which you encountered while working with Excel.